Services


As a specialist in this field, Statcom Systems offers a range of services which help building owners and managers meet their essential fire safety measures maintenance obligations. These services are offered throughout Victoria, NSW / ACT and Queensland. In other States, Statcom Systems would normally carry out the initial identification of essential fire safety measures and need for surveys using its own staff or in some cases, be supported by local Building Surveyors or Fire Services Companies.

The Statcom Inspection Monitoring and Reporting System is a well established and proven system currently used in over 7,000 buildings throughout Australia that simplifies the essential safety measures process with an easy to use step-by-step approach to achieving compliance.

Our services include:

 

Set Up

Statcom Systems is able to carry out an on site survey that will identify the essential fire safety measures present and their locations. Contractors and inspectors are then assigned to carry out the maintenance and testing of each essential fire safety measure item identified according to the Certificate of Occupancy or the Building Regulations in that State.

The collected data is entered into a software database by Statcom Systems and Essential Safety Measures Manuals are prepared for each site. Each customised manual includes the following information:

  • Owner Details
  • Building Details
  • Essential Fire Safety Measures Equipment List
  • Maintenance Contractor Details
  • Inspection Standards and Frequencies
  • A 12 Month Inspection Schedule
  • Inspection Records
  • Annual Statement or Report 

A contractor briefing session is established to advise the specialist maintenance contractors what is required from them in order that correct record keeping practices are adopted.

 

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Compliance Management

Essential Fire Safety Measures Compliance can be achieved by utilising the Statcom Inspection Monitoring and Reporting System.

  • Inspection Records and Reports are sent to the assigned Contractors and Inspectors by email
  • The person assigned the inspection can print the Inspection Record or just view it on the computer screen.
  • The required task is carried out and an electronic Inspection Report is returned to Statcom Systems to allow for the updating of the building database
  • A Compliance Status Report is sent to the client monthly which identifies tasks which are either Current, Completed, needing Follow-up or are Overdue
  • The Client can elect to follow up delinquent contractors themselves or have Statcom Systems do this on their behalf
  • At the conclusion of each 12 month period, the Compliance Status Report is reviewed to confirm if all inspections and tests have been carried out according to the requirements of the Certificate of Occupancy and whether the Annual  Statement supplied with each customised manual can be signed by the Owner, Occupier or Statcom Systems as agent. It is also recommended that a Final Inspection be carried out of the Essential Fire Safety Measures onsite before signing the Annual Statement or Report to confirm that no substantial remedial works are still outstanding.

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Inspections

There are four categories of Essential Fire Safety Measures which require routine inspections

  1. Fire equipment
  2. Electrical fittings
  3. Air Conditioning/Mechanical Ventilation systems
  4. Paths of Egress/Exit Doors and Passive Fire Elements

Specialist maintenance companies are normally contracted to carry out the first three, whilst the client or Statcom Systems can carry out the Quarterly Paths Of Travel/Exit Door Inspections and the Annual Passive Fire Element inspections.

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Annual Statement & AS1851-2005 Surveys

Statcom Systems has developed a simple and practical process that ensures compliance can be achieved on an annual basis and that where required, Annual Statements and Reports can be prepared. 

The customised manuals which are prepared by Statcom Systems, and the computer generated Email Reminders that are sent to contractors, ensure compliance can be met. 

Each Essential Fire Safety Measures Manual prepared by Statcom Systems will have included a copy of a pre-prepared Annual Statement or Report, or the relevant Annual Report or Statement required for the other Australian States. These are required to be signed by the Building Owner or the Occupier after each 12 month period.

Statcom Systems can be engaged to check that the on-site records are complete and to determine if all Essential Fire Safety Measures are performing to the appropriate standards and have been maintained during the past 12 months according to the conditions of the Occupancy Permit (if applicable). During this Annual Onsite Audit of the onsite records, Statcom Systems could also verify whether the Annual AS1851 Surveys had been carried out (if required). These checks would be necessary before the Annual Statement or Report can be signed and displayed.

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Other Services

Statcom Systems can be engaged to provide the following additional services

  • Evacuation Plans and Exercises
  • Audit of on-site manuals
  • Training of Inspectors for Paths of Travel, Exit Doors and Passive Fire Element inspections
  • BCA Compliance Audits
  • Manuals for Specialist Industries e.g., Aged Care, Schools, Shopping Centres, Councils etc.